Folders and sorting emails

Add a folder under your inbox

1. Hover over your inbox or folder location to select.

2. Select or Right-click your inbox and a menu will appear.

3. Select Create new subfolder.

4. Enter a name for the new folder, then press Enter.

Recommended folder names:

• 1-Reference

  • A single reference folder, under the Inbox, for all reference material that you might want to refer back to later. Nothing is automatically filed (that is, with a rule) into this folder. Name this folder 1-Reference. (Adding the 1- will cause it to be the first item under the Inbox.) This folder is created under the Inbox so that you can collapse the Inbox and remove it from view.

• 2-Personal

  • A folder for career-related, private, and personal messages. Having a separate folder for personal and career-related information gives you the freedom to search for a message while someone is standing over your shoulder without worrying that a personally sensitive message will appear. Name this folder 2-Personal.

• 3-Management.

  • Managers might have a single folder for feedback on their employees called 3-Management.

• Contact Groups

  • A set of folders for Contact Group messages. All messages sent to Contact Groups (also known as list servers, or mailing lists, or distribution lists) don’t necessarily need to be read. This set of folders is the repository for all of the Contact Group messages that aren’t automatically delivered to your Inbox. Create a single, top-level folder under your Inbox called Contact Groups, and then create a subfolder for each topic of Contact Groups. Usually, one folder per Contact Group is enough, but if you are on several related Contact Groups, consider having all of the messages delivered to the same folder.

  Sorting mass emails easily

  • Select the email you want to file.

  • Drag it to the correct folder under your inbox.

  • Recommend adding a category before filing.

  • If you don’t need to keep the email for easy reference, recommend deleting or archiving.