The four Ds to manage your emails

Process your messages by using the Four Ds. When reading your messages, decide whether to:

1. Delete it. If it isn't important, delete it immediately.Or archive, Block sender, Report phishing, Report Junk.

2. Do it. Respond & file for reference or archive. If it can be done in two minutes or less, action straight away.

3. Defer it. If you need to do it, but it takes longer than two minutes (including reading), defer it by using a combination of categories, flags, pin to keep at the top of your inbox and adding to Tasks & To Do app.

4. Delegate it. Working on a project as a Team? Or if it is not for you? Forward or use Tasks, To Do or Planner to Assign to another person.